IMAP e-mail accounts If you want to sync your IMAP e-mail, you first need to add the account to Outlook. To work around this issue, you can enter information in the Notes tab in Outlook for Mac, and that information is displayed in the Notes box in Outlook for Windows.
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Similarly, Outlook for Windows provides fields for contacts that are not in Outlook for Mac. As a result, if you enter information in the Middle Name field, you will not be able to see that information in Outlook for Windows.
Contacts' mailing addresses Some fields, such as Middle Name, are available in Outlook for Mac but not in Outlook for Windows. The next two addresses listed in the Outlook for Mac contact are synchronized with the E-mail 2 and E-mail 3 fields in Outlook for Windows. When contacts are synchronized, Outlook for Mac synchronizes the default e-mail address with the E-mail field in Outlook for Windows. In Outlook for Windows, you can store up to three e-mail addresses. If you are using both Outlook for Mac and Outlook for Windows to access the same Microsoft Exchange account, you should be aware of some differences in how the two applications display information: Type of information Differences between Outlook for Mac and Outlook for Windows Contacts' e-mail addresses In Outlook for Mac, you can store up to 13 e-mail addresses in a single contact. Your information is also available to any other applications that you use to connect to your Exchange server, such as Outlook for Windows. However, colors associated with categories may vary between Outlook for Mac and Outlook for Windows. Categories Category information that you apply to items in Outlook is synchronized with the Exchange server.
Tasks Tasks and tasks folders are synchronized with the Exchange server.įollow up flags Messages and contacts that have been flagged for follow up are synchronized with the Exchange server, along with due dates, start dates, reminder dates, and completed dates. Notes Notes and notes folders are synchronized with the Exchange server. Calendar events All Exchange account calendars and their events in Outlook are continually synchronized with the Exchange server automatically. For more information, see.Ĭontacts All Exchange account contacts and contact folders in Outlook are continually synchronized with the Exchange server automatically.
Rules that you create in Outlook for Mac are saved on your computer and run on messages only as they are synchronized with Outlook for Mac. With a Microsoft Exchange account managed by Microsoft Exchange Server 2007, you cannot use Outlook for Mac to edit or create rules that are saved on the Exchange server (such as rules you created in Outlook for Windows). You cannot view or edit rules that are set to run only in Outlook for Windows.
Rules If you have a Microsoft Exchange account managed by Microsoft Exchange Server 2010 or later, you can use Outlook for Mac to create and edit rules that are saved on the Exchange server. Outlook completes a check for new messages on the server once every minute. Outlook item Exchange server Messages All Exchange folders, including subfolders, can be accessed by using Outlook, and Outlook is continually synchronized with the Exchange server automatically. Yes Yes Yes Yes Yes IMAP e-mail account Yes No No No No Google IMAP e-mail account Yes No No No No Yahoo POP e-mail account Yes No No No No Microsoft Exchange accounts The following table lists the Outlook items that synchronize and do not synchronize with the Exchange server. Your information is always up to date in Outlook and on the server that is running Microsoft Exchange Server. Service Mail Contacts Calendar Tasks Notes Exchange When you use a Microsoft Exchange account in Outlook, your e-mail messages, contacts, calendar events, and any other Microsoft Exchange folders are synchronized automatically. The descriptions below provide details about how Outlook syncs information. Outlook also syncs regularly with Microsoft Exchange account accounts and e-mail accounts.
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Outlook 2016 Outlook 2016 for Mac Outlook for Mac 2011 Outlook on the web for Office 365 Business Outlook Mail for Windows 10 Outlook on the web for Exchange Server 2016 You can sync your Outlook data with mobile devices and with other applications.
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